SYS.INT_MANUAL.v3

WHAT ORBIS KNOWS. What ORBIS does.

ORBIS is not software you configure. It reads, understands, and acts on any document, any vendor, any business. Below is everything it can do today, and everything you can add on demand.

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"Any other software requires manual category setup.
ORBIS understands on its own."
PHASE 01: INBOX -> PHASE 02: NEURAL EXTRACT -> PHASE 03: WHATSAPP
SYS_PHILOSOPHY

Our Philosophy

The principles that define every decision ORBIS makes.

"Any other software requires manual category setup. ORBIS understands on its own."

"No dashboards you have to check. One link when you want to see."

"Every add-on activates in one WhatsApp message."

"ORBIS will know as much about your business as you allow him to."

Built for restaurants. Ready for any business.

SYS_MODULE_01

Watches Your Margin

Calculates your real P&L every week - automatically. It reads invoices, classifies every expense, tracks every KPI, and delivers a full financial picture to your WhatsApp every Monday morning. No accountant on the phone. No Excel. Just numbers.

Base Features
  • Weekly P&L summary - revenue, food cost %, labor %, beverage cost %, net profit $
  • USAR 234 cost codes - automatic expense classification
  • KPI engine - every metric compared against your target threshold
  • Gap Analysis - 24h before period close, ORBIS tells you what data is missing
  • Google Sheets report + PDF in Google Drive - generated automatically
  • 7 languages - EN, ES, FR, PT, UK, KA, RU
  • Overhead tracking - rent and utilities included as standard line items
BASE INCLUDED
Weekly P&L Engine
USAR 234 codes. KPI automation. Google Sheets generation.
[CORE]
ADD-ON
Reminds you to set aside for taxes
On the 1st: "March closed clean - set aside $X for quarterly taxes." Never blindsided in April.
+ ADD-ON
ADD-ON
Closes your year on January 1st
January 1st, ORBIS sends the full 12-month picture: revenue, prime cost, labor, profit. All against last year.
+ ADD-ON
ADD-ON
Tells you when the month pays for itself
Mid-month: "You are 48% of the way to break-even with $X gap remaining." No more guessing whether the month is making money.
+ ADD-ON
ADD-ON
Sends your bookkeeper the file every Monday
Every Monday at 9:30, your bookkeeper gets a CSV of last week's invoices, automatically. No more "can you send me..." emails.
+ ADD-ON
SYS_MODULE_02

Reads Every Invoice

Protects your margin at the line-item level. ORBIS remembers every price from every vendor. If Sysco charges $3.12 for butter this week and $4.10 next week, ORBIS halts the payment and demands approval.

Base Features
  • Price variance alert - flags any item that grew >5% in price vs last purchase
  • Digital file cabinet - every invoice automatically saved and searchable
  • Line-item extraction - understands quantity, unit, price, and total
  • Vendor recognition - auto-sorts invoices into correct vendor folder
  • Statement reconciliation - matches individual invoices against monthly statements
  • Handwriting parser - reads handwritten scribbles on delivery tickets
  • Tax extraction - separates sales tax from goods for deduction purposes
BASE INCLUDED
Price Variance Alert
Flags items grown >5% in price vs last purchase. Digital cabinet.
[CORE]
ADD-ON
Catches the silent SaaS bleed
Recurring SaaS charges hiding in your invoices. Totaled and surfaced monthly so you can cancel what you forgot you bought.
+ ADD-ON
ADD-ON
Spots when you're paying twice for the same thing
Same product from three suppliers? ORBIS spots the overlap, calculates the savings, recommends one.
+ ADD-ON
ADD-ON
Verifies what your suppliers say they billed
Supplier sends a monthly statement. ORBIS matches it line by line against the invoices in your inbox. One missing - flagged.
+ ADD-ON
ADD-ON
Counts what really arrived
Paid for 100 lbs of salmon, only 80 arrived? ORBIS counts the gap and turns it into dollars.
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ADD-ON
Holds suppliers to the price you agreed
Lock in a contract price by WhatsApp. ORBIS flags every invoice that bills above the agreed rate.
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ADD-ON
Tunes its alarms to your numbers
"Alert me when pour cost climbs past 22%." Set the thresholds that matter. ORBIS remembers.
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ADD-ON
Speaks your local money
Georgia, Latin America, Europe. ORBIS reads invoices and reports in your local currency, with FX baked in.
+ ADD-ON
SYS_UNIVERSAL

Works across both

Cross-cutting capabilities that span everything ORBIS does on the Business side. Activates with one WhatsApp message.

ADD-ON
Sends a monthly receipt of every action
On the 1st: "Last month I read 47 invoices, sent 23 messages, caught 2 discrepancies." One receipt for everything ORBIS did.
+ ADD-ON
ADD-ON
Smart Drafter
Drafts any message you need to send - vendor disputes, staff memos, customer replies, apology letters, social posts. Send a one-line brief in WhatsApp, ORBIS returns a polished draft in your voice. One-time unlock, lifetime access. Works on Business and Personal.
$49 once
SYS_COMPLIANCE

License Tracker

Every business carries a stack of licenses, permits, and insurance policies - each with its own renewal date. ORBIS reads every renewal notice sent to your ORBIS address and builds a compliance calendar. You get a WhatsApp reminder at 90, 60, and 30 days before anything expires.

+ ADD-ON
TRACKED DOCUMENTS
Business license Liquor license Food handler license Health department permit Fire safety permit Outdoor dining permit Music license (ASCAP/BMI) General liability insurance Workers comp insurance Liquor liability insurance Property insurance Pest control contract Grease trap/hood cleaning HVAC maintenance Fire suppression service POS system maintenance Any auto-renewal notice
SYS_BUSINESS_ADDONS

Business Add-Ons

Optional layers on top of your Business plan. Activate one in WhatsApp. Cancel any time.

+ ADD-ON
ADD-ON
Knowledge Base
Your menu, wine list, SOPs, training docs - all queryable in WhatsApp. Staff asks "is the lamb gluten free?", ORBIS answers from your own documents in 4 seconds.
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ADD-ON
Review Scanner
Aggregates reviews across Google, Yelp, OpenTable. Flags recurring problems, drafts replies for owner approval. Never miss a 1-star review buried under three 5-stars.
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ADD-ON
Guest Intelligence
VIPs tracked across visits. Birthdays, allergies, wine preferences, table notes - surfaced before service starts. Greet returning guests by name without checking a clipboard.
+ ADD-ON
SYS_PERSONAL

ORBIS Personal

Your AI. Your career. Works in any establishment.

CAPABILITY 01
Knowledge on Demand
Any question about menu, allergens, wine pairing, cocktail specs, or labor law - answered in 4 seconds in English or Spanish. During service. At the table. Send any answer directly to your staff's phone in seconds. Train on the fly. Never leave the floor.
CAPABILITY 02
Bar & Wine Intelligence
Every wine invoice enriched with full producer profile, vintage notes, food pairing, and retail vs purchase price. Photograph a bottle - full tasting notes in seconds.
CAPABILITY 03
Labor Law & Compliance
NYC Fair Workweek, overtime, tip pooling, lactation breaks, prenatal leave - precise answers in real time. One violation = $50,000+ in fines. ORBIS is your guardrail.
CAPABILITY 04
Incident Documentation
Dictate a voice note or text after any incident. ORBIS structures it into a timestamped, formal report saved to your personal database. Your operational alibi.
CAPABILITY 05
Financial Awareness
Track your beverage cost, pour cost, and vendor pricing in real time. Know your numbers before the owner asks. Forward any invoice or sales summary to Gmail - ORBIS does the rest.
CAPABILITY 06
Operations Network
Every vendor, contractor, and liquor rep who ever emailed you - structured and searchable. Dispute an invoice. Negotiate pricing. Track every conversation. This goes with you to every new job.
CAPABILITY 07
Career Coach
Paste a job posting in WhatsApp. ORBIS analyzes it against your profile, career goals, and non-negotiables - and responds: apply, contact, or skip.
CAPABILITY 08
Career Passport
Every shift logged, every incident documented, every compliance check passed - automatically builds into a portfolio of evidence. Not a resume. Proof.
SCOPE - WHAT IS NOT INCLUDED

By design. Not by limitation. Personal Gmail = the only source of data.

  • ✕ Guest CRM - guest data belongs to the restaurant
  • ✕ POS integration - no access to restaurant systems
  • ✕ Staff scheduling - restaurant data, not manager data
  • ✕ Bar inventory - requires physical weighing devices
  • ✕ Automated review posting - requires restaurant Google profile
ONE PLAN. EVERYTHING INCLUDED.
$299/mo

If you are earning $90K/year:

  • $299 = 2.6% of monthly income
  • $299 = one good shift with tips
  • $299 = insurance against one NYC labor law violation ($50,000+ in fines)
  • $299 = compete on wine with the sommelier standing next to you
  • $299 = career asset that accelerates promotion to GM ($130K+ salary)

This is not a software subscription. This is an autonomous career investment. Portable. Private. Permanent.

SYS_PERSONAL_ADDONS

Personal Add-Ons

Activate what you need. Cancel what you don't.

PERSONAL ADD-ON
Job Application Kit
Paste a job posting in WhatsApp. ORBIS builds a tailored resume and cover letter from your real documented experience. Cover letter arrives in WhatsApp. Resume PDF sent to your Gmail. Activate when you're looking. Cancel when you're done.
+ ADD-ON
PERSONAL ADD-ON
Career Accelerator
Everything you need to move faster. Weekly career report every Monday - where you stand vs your GM goal. Salary benchmark - what the market pays for your role right now. Interview simulator - full mock interview for any specific position. Job Application Kit included.
+ ADD-ON
PERSONAL ADD-ON
Multi-city Compliance
ORBIS knows NYC labor law by default. This add-on adds Los Angeles, Miami, Chicago, Houston. For managers building a career beyond New York - precise labor law answers wherever you go.
+ ADD-ON
PERSONAL ADD-ON
Compliance Calendar
ORBIS monitors your personal certifications - ServSafe, TIPS, Food Handler license. WhatsApp reminders at 90, 60, and 30 days before anything expires. Never walk into a shift uncertified.
+ ADD-ON
PERSONAL ADD-ON
Staff Training
Generate training scripts, onboarding checklists, and wine briefings on demand. Voice-note a topic in WhatsApp, ORBIS returns a structured doc your staff can read on their phone or you can print.
+ ADD-ON
PERSONAL ADD-ON
Weather Operations
Morning brief with an operational plan tied to tomorrow's forecast. Terrace setup, staffing adjustment, prep priorities. ORBIS reads the weather and tells you what to change before service.
+ ADD-ON
PERSONAL ADD-ON
Vendor Intelligence
Price history per item across every supplier you've worked with. Overcharge detection, side-by-side comparisons, ready-to-send negotiation language. Take it with you to every job.
+ ADD-ON
PERSONAL ADD-ON
Smart Scheduling
Data-driven staffing recommendations from your shift history. Who's strongest on Saturday brunch. Where you're over-staffed Tuesday lunch. Suggestions delivered in WhatsApp before the next schedule goes out.
+ ADD-ON
SYS_ACTIVATION

How It Reaches You

Everything lands in your WhatsApp.

No dashboard to log into.
No app to check. Just answers.
ORBIS HI Hospitality Intelligence
Google Cloud Infrastructure
Powered by Claude AI
Enterprise Encryption
Per-Restaurant Data Isolation
Zero Data Sharing. Ever.
WhatsApp x Meta Intelligence
Toast - Square - Clover Compatible
30 Years Hospitality DNA
ORBIS HI Hospitality Intelligence
Google Cloud Infrastructure
Powered by Claude AI
Enterprise Encryption
Per-Restaurant Data Isolation
Zero Data Sharing. Ever.
WhatsApp x Meta Intelligence
Toast - Square - Clover Compatible
30 Years Hospitality DNA
SYS_ROADMAP

On the roadmap

Modules in design. Not on the price sheet yet. Triggered by client demand and integration partnerships - if you want any of these now, write Hello ORBIS.

SOON
ROADMAP
Pattern learning
ORBIS learns each restaurant's invoice quirks over time. False positives drop without manual tuning.
SOON
ROADMAP
Vendor scorecard PDF
Monthly snapshot per supplier. Pricing trends, performance, ranked side by side. Owner-ready format.
SOON
ROADMAP
Auto-dispute mode
Low-trust toggle. When an overcharge is detected, ORBIS drafts the dispute message automatically and waits for your one-tap approval.
SOON
ROADMAP
Procurement integrations
Direct hooks into BlueCart, Pepperi, Notch, Choco for clients on those platforms. Invoices flow in without forwarding.
SOON
ROADMAP
Cross-restaurant pricing benchmark
Anonymized price comparison across the ORBIS network. Know if your salmon price is fair without making five phone calls.
SOON
ROADMAP
Quarterly Business Review PDF
End-of-quarter financial brief. Full coverage across all your ORBIS data. Owner-ready, board-ready format.
SOON
ROADMAP
POS integration
Toast, Square, Clover. Sales data flows in alongside invoices, so margin math finally has both sides of the equation.
SOON
ROADMAP
Coffee replenishment
Automated re-order for cafe operators on Bottomless and similar. Beans never run out on a Saturday morning.
SOON

Ready to know
exactly where you stand?

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